Cacco Inc. (hereinafter referred to as “our Company”), regards personal information of our customers and employees handled in the planning, development, operation, and maintenance of IT systems and in the course of developing our sales business as important information assets, and we believe that it is our social responsibility to ensure the protection of this information.
Our company will strive to ensure the proper handling and security of personal information through comprehensive efforts. We aim to maintain the protection of personal information and appropriately manage risks to gain the trust of our customers and other stakeholders.
1. Acquisition, Use, and Provision of Personal Information and My Individual Number information
Our company will properly acquire, use, and provide personal information within the scope necessary for business execution. We will also use the acquired personal information only within the scope of the purpose of use, and take appropriate measures to prevent unauthorized use. In particular, we will provide for the acquisition and use of specific personal identification numbers (hereinafter referred to as “My Individual Number information”) only for the affairs specified by law, and operate them in good faith.
2. Proper Management of Personal Information
Our company will take appropriate security measures to protect personal information that we handle, and will strive to prevent and correct the leakage, loss, or destruction of personal information.
3. Compliance with Laws, Guidelines, and Other Regulations on the Handling of Personal Information
Our company will comply with laws, guidelines, and other regulations on the handling of personal information and My Individual Number information.
4. Response to Complaints and Consultations
Our company will respond appropriately and promptly to complaints and consultations from individuals regarding the handling of personal information and the personal information protection management system.
5. Continuous Improvement
Our company will strive to continuously improve the personal information protection management system through regular operational reviews, audits, and reviews to ensure the appropriate protection of personal information.
Established on 1 March 2014
Revision date: 1 August 2020
Representative Director, CEO Hiroyuki Iwai
<Person in charge of various inquiries >
disclosure and consultation desk regarding personal information
1-5-31 Motoakasaka, Minato-ku, Tokyo Arai Building 4th floor
1. Purpose of use of personal information provided
Cacco Inc. (hereinafter referred to as “Our Company”) recognize that the personal information we handle in the course of our business of planning, developing, operating, maintaining, and selling IT systems is an important asset that must be protected.
Therefore, we will implement a company-wide effort to protect personal information and strive to ensure the appropriate handling and security of personal information.
(1) Our Company will use the personal information of job applicants provided by job sites and staffing companies in connection with employee recruitment for the following purposes:
-Judgment of selection
-Notification of selection results
-Reception and response to inquiries
(2) Our Company will use the personal information of engineers provided by cooperating companies for the following purposes:
-Judgment of work skills
(3) Our Company will use the personal information of seminar participants provided by seminar organizers for the following purposes:
-Reception of seminar applications
-Operation management on the day of the seminar
-Introduction of services and events (including sending newsletters)
-Collection of opinions and impressions through questionnaires and statistical data creation
(4) Our Company will use the personal information of our business partners’ representatives for the following purposes:
-Response to inquiries
-Submission of estimates
-Various contact information for meetings after receipt
-Settlement of payments
(5) Our Company will use the personal information of shareholders for the following purposes:
-Exercise or performance of rights or obligations under the Companies Act, the Financial Instruments and Exchange Act, and the Securities Exchange Rules (hereinafter referred to as “the Companies Act, etc.”)
-Provision of information and other services to shareholders
-Creation of data under the Companies Act, etc., and management of shares and shareholders
(6) In the course of our business, we may obtain personal information that has been anonymized and de-identified from other companies. We will never use this information to re-identify individuals. We may aggregate, analyze, and provide this information to external parties for marketing activities, service development, and use in services and products.
(1) Purpose of use
Our Company will handle the Personal Data a Business Holds by us within the scope necessary to achieve the following purposes.
· Business partners
For inquiries, submission of estimates, contact for various meetings after receipt, settlement of payments, business communication, and security (surveillance camera recording)
For the exercise or performance of rights or obligations under the Companies Act, etc., provision of information and other services to shareholders, and creation of data under the Companies Act, etc., and management of shares and shareholders
· Requesters for disclosure and correction, etc.
For reception and handling of requests for disclosure and correction, and identification of the individual
· Seminar participants
For reception of seminar applications, operation management on the day of the seminar, introduction of services and events (including sending newsletters), collection of opinions and impressions through questionnaires, and creation of statistical data
· Individual entrepreneurs
For business management, business communication, and payment of business commission
· Job applicants
For selection judgment, notification of selection results, inquiries, and handling
For personnel management, payment of wages and other expenses, social insurance procedures, welfare procedures, business communication, and security (surveillance camera recording)
(2) Procedures for responding to requests for disclosure and correction, etc.
If you request us to provide information on the purpose of use, disclosure, correction, addition, deletion, suspension of use, to erase, or suspension of provision to third parties (hereinafter referred to as “disclosure and correction, etc.”) of the Personal Data a Business Holds by us or to provide third party providing records, Our Company will respond without delay in accordance with the provisions of the law. The procedure is as follows.
· Counter and application method
The application counter for disclosure and correction, etc. is the disclosure and consultation counter manager. You can apply by mail, telephone, or email. Our Company will then send you a “Request for Disclosure and Correction, etc.” by mail or email.
· Method of verifying the identity of the individual or agent
(If applying for yourself)
Submit a copy of your driver’s license, passport, or other identification card.
(If applying for a legal representative of a minor)
Submit a copy of your driver’s license, passport, or other identification card, and a public document that can confirm the legal representative authority.
(If applying for a legal representative of a person under adult supervision)
Submit a copy of your driver’s license, passport, or other identification card, and a certificate of registration of guardianship or other document that can confirm the legal representative authority.
(If applying for a proxy)
Submit a power of attorney from the individual and a copy of the family register or extract from the family register from the proxy.
· Fees and collection method
Our Company will charge a fee for notification of the purpose of use and disclosure.
Our Company will send you a bill, so please remit it by bank transfer.
(3) Contact point for complaints about the Personal Data a Business Holds
If you have any complaints about the Personal Data a Business Holds, please contact the disclosure and consultation manager (TEL: 03-6447-4534).
(4) Safety management measures for the Personal Data a Business Holds
Our Company will implement the following safety management measures to appropriately handle personal data and ensure the security of personal data.
· Establishment of a basic policy
Our Company have established a basic policy on compliance with relevant laws and regulations, guidelines, etc., and the establishment of a counter for questions and complaints.
· Establishment of regulations related to the handling of personal data
Our Company have established basic handling methods for the acquisition, use, storage, provision, deletion, and disposal of personal data.
· Organizational safety management measures
Our Company have established a system for reporting and communicating to the person in charge of the handling of personal data, as well as clarifying the scope of personal data handled by the employees handling personal data and the employees who handle personal data. Our Company also conduct regular inspections to ensure that personal data is being handled and managed appropriately, and Our Company conduct audits by other departments and external parties.
· Human safety management measures
Our Company provide personal information protection education to employees to raise awareness of the importance of personal information protection.
Our Company provide employees with information on the confidentiality of personal data and require them to submit a pledge.
· Physical safety management measures
Our Company implement employee entry and exit control in areas where personal data is handled.
Our Company implement measures to prevent unauthorized access to personal data by employees who are not authorized to handle personal data or by individuals other than the individual.
· Technical safety management measures
Our Company have introduced a mechanism to protect information systems that handle personal data from unauthorized access from outside or unauthorized software.
Our Company clarify who has access rights to handle personal data and prevent unnecessary access to personal data.
Representative Director, CEO Hiroyuki Iwai
Contact point for complaints regarding < retained personal data> Cacco Inc.